Amid the challenges of the global economic downturn and the advance of AI, human resources management is among the industries experiencing the biggest changes: strategic headcount reductions, urgent data security training in response to AI updates every other month, and more.
An HR’s task is no longer just recruitment and administrative tasks on paper. It is high time we utilize digital tools to free up your team’s hands and reallocate human resources to where they matter most: helping your business transition to the modern business landscape.
Digitalizing HR operations doesn’t have to mean expensive subscriptions and a steep learning curve. On Odoo, all your usual HR tasks can be centralized and automated onto one system under a single flat fee. Scroll on to discover all our features!
Human Resources Management (HRM)
Human resources management on Odoo starts here. From employee contracts and professional credentials to organizational charts, the Odoo Employees app standardizes employee management, taking manual operations off your team’s shoulders.
Despite shrinking internal teams, the demand for skilled professionals is higher than ever. Local HR teams are required to deliver smarter, more effective recruitment results within a tighter timeframe.
The Odoo Recruitment app consolidates job posting and applications under one roof. With the HR software’s dynamic Kanban, Gantt, and list views, teams can easily visualize and track each application process and status within one window. The real game-changer? Applicants' profiles move automatically down your pipeline after certain activities are done, keeping the momentum going without extra manual work.
Want to boost applicant quality? Look no further than your own team. The Odoo Referrals app is a good first introduction to launch an employee referral program, leveraging your staff's industry expertise to source top talent. Once you grant them access, employees can generate unique, trackable referral links and watch their nominees move through the system in real time.
And it is only fair to reward your team accordingly and evaluate their performances periodically. The Odoo Appraisals is designed specifically for this.
Integrated with Employees and the rest of the Odoo HR module, this app helps you easily build standardized appraisal forms through built-in templates. It also sends automatic reminders for evaluation plans and request generation, specified to employees, departments, and seniority.
Based on the results, you can design a more systematic increment model to build a healthy working environment for sustainable employee growth.
Payroll & Finance
The newly localized Odoo Payroll app offers full integration with Hong Kong's HR systems, generating eMPF reports and tax forms tailored for direct upload to official eMPF and eTax platforms. Pulling data straight from the Employees app, the platform automatically ensures compliance with the Employment Ordinance (Cap. 57). It calculates accurate payslips based on Average Daily Wage (ADW) formulas, naturally accounting for all statutory and general holidays.
Odoo eliminates manual paper-based expense workflows. Leveraging OCR technology, the platform automatically extracts and logs receipt data. Upon online submission by employees, HR is immediately prompted to approve and transfer the reports to finance, streamlining the entire reimbursement approval lifecycle into a single digital process.
In a truly interconnected fashion, all payslips and expenses are automatically synchronized onto Odoo Accounting along with the company’s sales and inventory data for real-time financial reporting. We prioritize security: sensitive personal pay data remains confidential, while the "big picture" labor expenses are synced instantly. Experience high-efficiency financial management that meets every regulatory standard.
AI-powered, Odoo cloud accounting software captures data with a 98% recognition rate, enabling uninterrupted, smart bank reconciliation.
Post-payroll, individual payslips and tax documents are seamlessly archived within the Odoo Documents app. Accessible only via secure employee portals, this centralized repository guarantees robust data protection while providing staff with convenient, self-service access.
Operations
Of course, the Odoo system smoothens out your daily HR responsibilities. Similar to submitting reimbursement requests on Odoo Expense, the Odoo Time Off app allows team members to submit leave requests—annual leaves, compensation leaves, etc.—on the staff portal, with the system automating approval reminders to line managers and the HR department.
Leaves taken are then naturally synchronized in the monthly payslip, contributing to a seamless ADW computation on the backend.
For companies managing outbound services, Odoo Fleet serves as the ultimate tool for tracking vehicle leases, maintenance records, drivers, and fleet status. The central dashboard provides an immediate overview of all operational costs and triggers automatic alerts as contract expirations approach. Furthermore, it delivers instant analytical reporting to track return on investment (ROI), enabling businesses to continuously optimize their fleet spending.
Tired of answering the same internal questions over and over? If you’ve ever wished your company had a centralized wiki for corporate policies, Odoo Knowledge is the perfect solution. Acting as a collaborative workspace, it allows teams to easily compile working documents, onboarding guides, company policies, and standard operating procedures. You can draft new articles privately within your personal workspace and publish them to the entire team with a single click.
Want to know more about Odoo’s human resources management capabilities? Contact us to discover more features →
